How To Launch Your School Trip
1. Generating A Buzz
We may be a little biased but we think that a school trip is the highlight of the school year! What better opportunity for students to get out of their comfort zone, explore the world and put their classroom learning into a whole new perspective.
In order to keep the costs down and ensure your trip runs, you will need to assess the interest from the student body. Your school may already have a process in place for announcing new trips but if not, here are a few ways to drum up interest:
- Post about your trip on social media
- Introduce the destination in the context of a lesson
- Announce the trip in a school assembly
- Send emails or letters to parents
- Invite students and parents to an information evening
- Present a customised presentation including photos
- Ask a Discover the World Education representative to come in and present to your students and teachers
Top tip: Think about the financial situation for students and try to avoid promising them a trip if you aren’t sure if their parents will be able to move forward with the plan. If you are concerned, hold off with announcing to the students and send a letter home to parents first.
2. Communicating With Parents and Carers
Once the word is out about your trip it is important to let the students’ parents and carers know about some key details including:
- What is the selection process if they are interested e.g. first come first served or based on good behaviour.
- Explain the duration and location of the trip.
- What are the key sites and activities the trip will include – our customisable presentations will give you some useful ideas for this.
We advise explaining the dates are estimated and could vary by up to 3 days either side of the proposed dates. This will give you flexibility when finalising your trip details.
Prepare for questions from parents and carers. In our experience the most common questions are as follows:
Can you cater for various food requirements?
What are the rooming arrangements?
How many students to a room?
How much spending money will they need?
What kit is needed? Hiking boots etc?
3. Setting Clear Timelines
It is important to set a clear timelines and method of payment for your trip attendees. Take a look at our parent letter advice for more information >
4. Share Your Stories
Start generating the buzz for next year’s trip by sharing your story and photos from your successful trip on your return. Check out our section on how to use social media on your trip >
School Trip Launch Pad
Presentations, advice and resources to help get your trip off the ground.